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Alumni Mentoring Program - Agreement Form

The purpose of this agreement is to formalise the agreement between a mentor and a mentee in respect of the mentee’s goals and objectives and the frequency and type of communication between the mentor and mentee.  

The agreement also signifies the mentor’s and mentee’s acceptance of the Code of Practice and the confidentiality and release clauses.

It also signifies the mentor’s and mentee’s awareness and understanding of the mentoring essentials, policies and procedures.

The Alumni Mentoring Agreement is to be completed by the mentee following discussions with the mentor. Once it is submitted a copy will be sent to the mentor, to the Alumni Office at ambassador@mq.edu.au and a copy will be sent to the mentee.

Mentoring Details
Overall goals of the mentee are: (Tick appropriate box/boxes)
Career exploration Job aplication and presentation skills
Developing industry/business expertise Personal and professional development
Personal objectives of the mentee:
Proposed activities/milestones re the achievement of the objectives:


Expectations for anticipated communication

(Be realistic with expectations)

Frequency of contact:
weekly monthly quarterly other (please specify)
Mode of contact:
email phone in person
Proposed date/venue of first meeting (if applicable):
Date: / / Venue:



1. Awareness and understanding of mentoring essentials

Mentors and mentees should familiarise themselves with the characteristics of an effective mentoring relationship. The following list provides some guidance:
  • listening with empathy, being objective and non-judgemental
  • sharing experiences and learning from both successes and failures
  • developing a professional relationship by being honest and respectful
  • observing confidentiality and professional standards of behaviour and safety
  • fulfilling commitments or provide adequate notice of changes.

Some Do's and Don’ts of Being a Mentor

Do's
  • Challenge, motivate, inspire and encourage
  • Be patient and build trust
  • Offer alternative perspectives
  • Encourage self-directed reflection, analysis and problem solving
Don’ts
  • Simply provide solutions
  • Assume responsibility for the student’s career development
  • Tutor or offer personal counselling
  • Neglect agreed commitments without explanation

Some Dos and Don’ts of Being a Mentee

Do’s
  • Be proactive
  • Question and reflect
  • Communicate openly
  • Be open-minded to opportunities, new experiences and different ideas
  • Accept feedback and learn from it
Don’ts
  • Have unrealistic expectations (e.g. such as work experience, job offer, etc.)
  • Neglect agreed commitments without explanation

2. Code of Practice

Participants in the mentoring program must adhere to the following code of practice:

  • Confidentiality is to be observed at all times, including all personal contact details.
  • Professional standards of behaviour and safety are to be maintained at all times.
  • Mentors and mentees are to treat each other with courtesy and respect and to be non-judgemental
  • Fulfilment of all agreed commitments

3. Confidential Information

A mentor and mentee will maintain confidentiality of all matters discussed in a mentoring situation. The mentor will not keep records of assistance given without the mentee’s express permission. Neither mentor nor mentee or representatives of Macquarie University shall disclose to any person, the whole or any part of the confidential information, nor use any part of the confidential information for their purposes, or for the benefit of any third party, without the written prior consent of the party disclosing the confidential information.
Each party shall be entitled to disclose any confidential information received to the extent only it is required to be done to comply with statutory or legal obligations, provided that party first gives notice in writing to the other party and complies with any reasonable direction of the other party.
This clause shall survive the termination of a mentoring relationship.

4. Policies and procedures

Mentoring Matching/Guidelines
The matching of a mentor and a mentee will be through a confidential process based on information provided on the registration documents only. The mentor and mentee must have read the mentoring guidelines before they register.

Privacy and Intellectual Property
All contact details will be kept confidential to the Alumni Office, except those between the identified mentor/mentee pairs, or unless prior agreement is received. A mentor and mentee will agree to have no rights to the intellectual property of the other.

Mentoring Relationship
Anyone who experiences any uncertainty or discomfort with the mentoring relationship should contact the Alumni Office immediately. The mentor shall not have any pecuniary or non-pecuniary interest in the mentee’s business and vice versa. Any conflict of interest should be declared. The mentor is not entitled to payment by the mentee or by Macquarie University.

Occupational Health and Safety
Mentors should be aware of all relevant occupational health and safety issues relating to a mentee’s visit to a workplace should such visits take place. This may require the mentee to be inducted into the occupational health and safety orientation process of the work environment.

5. Release

The mentee waives all rights and entitlements to any claims, actions, suits, legal proceedings, demands, costs, losses and damages and expenses against the mentor and Macquarie University, now and at any future time, that are in any way related to any act or omission of the mentor and/or Macquarie University to the mentee done in good faith under the program.

Please read the Alumni Mentoring Agreement above and check the box below:
I have read and accepted the Alumni Mentoring Agreement above.



Mentee First Name: Mentee Last Name:
Mentee Email:    
Mentor First Name: Mentor Last Name:
Mentor Email:    
Date: 2008-11-21 16:50:09

Alumni Office email address: ambassador@mq.edu.au